Finding the time to meet with someone can be so frustrating with the back and forth communication. Finding the ideal time in all calendars can be a nightmare. But, it doesn’t have to be that way. Here are 5 of the best meeting schedulers that will make booking meetings so much easier.
Calendly is probably the most popular meeting schedulers. Whether you’re a busy, multi-tasking solopreneur using individual scheduling, or a large enterprise in need of team-wide scheduling, Calendly makes it easy to save time, improve customer service, and reduce the number of no-shows with automated meeting scheduling and reminders.
Calendly does this by allowing you to set up a few simple rules and then you can share that calendar via a link or on your website so people can book meetings directly into your calendar provided there are slots available. Another cool feature about Calendly is that it adjusts the time accordingly so both people are in different parts of the world, they don’t need to try to figure this out.
If you’re running ActiveCampaign and want to learn how to connect Calendly and ActiveCampaign, check out the How To Integrate ActiveCampaign And Calendly blog post. If you’re using ActiveCampaign and really want to take you client booking to the next level, check out this in depth post about How To Book 10X More Clients Using ActiveCampaign And Calendly.
Doodle’s value proposition is get. It says “Get the right people together. At the right time. In 2 steps.” Doodle is great for allowing groups to schedule times and allows you to skip the email guessing game. It stops the back-and-forth emails by giving a clear visual snapshot of your availability. It’s quick and collaborative.
Like Calendly, it also has a great time zone feature. It allows people to check availability across time zones so key players don’t get left out of important meetings.
Calendly also has a great voting feature, similar to outlook. The meeting organiser can suggest several meeting times and all the participants can vote on which times are best. You can limit the votes to one per person or allow them to vote multiple times. Where Doodle shines and differentiates itself from Calendly is that it’s geared more towards group activities and collaboration as opposed to a one on one meeting.
If you use gmail as part of your day to day business operations, then assistant.to is for you. What’s even better is, it’s 100% free. Once you install the assistant.to plugin, you’ll see a small icon appear in the bottom right hand corner of every email. When you click on the icon, it will show you a list of times you can select that you would like to meet with the person you’re sending the email to. When the person receives your email, all they have to do is select the time that best suits them. One done, a meeting is immediately booked in both people’s calendars. Pretty cool!
This is ideal for one on one meetings and once you install it, will no doubt become an important part of your day to day operating saving you tonnes of time and frustration.
Acuity Scheduling is much like all the other meeting schedulers, which is a good thing, but it differs in one major way; it has several payment options built in by default. You can offer gift certificates, sell subscriptions, memberships and even group classes. To be clear, you’re able to take payment on some of the other platforms however Acuity simply offers more and the ability to customise things to better match your requirements.
X.ai sets itself apart from the rest of the meeting scheduling tools by using artificial intelligence to do the heavy lifting. X.ai use a unique and interesting way to avoid the headache of scheduling meetings and the time suck it has on your business. One great thing about x.au is that is available across platforms as well as in Slack.
The best way to describe how it works is like it’s a virtual assistant that books meeting for you. Imagine you are communicating with a prospect called Bob and Amy is your x.ai assistant. When you need to schedule a meeting with Bob, simply reply and CC Amy with something like “Amy, please set up a meeting with Bob some time next week, with this heading… I’ll also call her.”
From there, the AI will communicate with Bob as though she’s a real person suggesting times and dates and asking for the best number to contact him. When Bob replies, Amy will book the meeting for both of you. Super impressive stuff.
So, let us know in the comments below, which one you think would be the best option for your business. As always, if you have any questions or comments, please feel free to reach out to us and we’d be happy to help.